Oct 132014

Minutes of the Dorney Parish Meeting of the Council
held at the Eton Dorney Centre on Tuesday 9th September 2014 at 8 pm

Present:- Councillors K Harris (chaired the meeting), A. Purdie, G. Easton and R Ormond.
In Attendance:- Mrs S Moffat (Clerk), Cllr Dev Dhillon, Cllr A Dhillon, Gavin Hiddick ( Openreach), 3 members of the public ( Susan Hardman, Mr and Mrs Merrit) and the Press.

65. PUBLIC PARTICIPTION – Mr Hiddick was invited to the meeting to explain the position of Openreach in providing broadband services to Dorney. Mr Hiddick explained that Openreach (a separate group of BT) had the Government contract to provide the fibre network for broadband services in the UK. Openreach has rolled out the fibre network to 20 million premises throughout the UK and there is a minimum standard of providing 2MB.
In Dorney the fibre network to provide superfast broadband has reached 2 fibre cabinets; PC 24 in Marsh Lane and PC 23 in Lake End Road, Burnham (near Sainsburys). From the cabinets to individual premises the existing copper network is used. Broadband speed is dependent on the distance from the cabinet. After 1.2km, the speed drops down to 2MB or lower. To install a fibre cabinet nearer to Dorney would involve a cost of £30/40,000 per cabinet and this would only benefit a limited number of houses.
The Government has invested £250 million to provide superfast broadband to 90% of premises throughout the UK. £2million has been earmarked for Bucks County which has been match funded by Bucks CC. Bucks CC has provided further funding to get superfast broadband to 95% of premises in Bucks by 2016. Chris Wilson from Bucks Business First is the contact for this work.
Mr Hiddick explained there are 2 options to improve the broadband network in Dorney:-
(i) Gap Model Funding to bring in a new copper and a new fibre cabinet into Dorney (these cabinets have to remain separate) at a cost of £30/40,000 per cabinet. This funding must come from private contributions (not public money) which will then be match-funded by Openreach. This has already been done at Slough Trading Estate. Timescale for this is 9 months from contract signature.
(ii) Approach Bucks CC and Bucks Business First to fund improvements using the Government and County funding. The Government timescale for this is by 2016.

Cllr Dev Dhillon offered to invite Mr Wilson to the next Council meeting to discuss Option 2.

Mr Hiddick went on to say there were other methods on the market which can be used to improve broadband services such as 4G and wireless and these methods are not dependent on the fibre network.

Mrs Hardman raised a number of issues to which Mr Hiddick replied as follows:-
(a) The local school will have its own contract with the public sector network to provide broadband to the school.
(b) No comment to the query that the fibre optics were removed after being installed for the 2012 Olympics.
(c) To his knowledge the installation of the fibre network for the Olympics was not for public use after the Olympics. However if Mrs Hardman provides him with any facts which are contrary to this, he will look in to it.
(d) The fibre to remote node trial is still in its early stages of the trial.
(e) No comment to the query that Eton College is now using the fibre network installed for the Olympics.
(f) Mr Hiddick had no knowledge that there has been an unusually high number of Openreach engineers carrying out repair work in Dorney. More engineers are being employed nationally to work for Openreach.
(g) If premises are receiving a superfast broadband service below 2MB then the service providers should be contacted. The service providers should then take this matter up with Openreach. Mr Hiddick offered to investigate any matters of fault history and regular patterns of fault if the service providers do not resolve the matter.
Bucks County Council Report- Cllr Dev Dhillon reported that:- (i) Due to a change of staff, the Highways Agency was unable to provide a representative at this meeting to discuss the M4 smart motorway, (ii) Olivia Stapleford has replaced Richard Jenkins at Bucks CC regards investigations at Orchard Herbs Farm. She has made 2 visits to the site in July and another one is planned soon. Bucks CC’s barrister is unable to do anything about the activities regards the piles of materials stored on site due to the Planning Inspector’s verdict on the use of the site allowing this activity. However Health and Safety issues are being monitored. Cllr Dhillon went on to say that the Animal Sanctuary is going to appeal against the refusal to its planning application. Mr Harris asked Cllr Dhillon to alert Burnham Parish Council to take action on any issues arising from this site, as according to SBDC, this site falls in the parish of Burnham not Dorney; (iii) Burnham Parish Council is considering the cluster proposal for the devolvement of highways services; (iv) Ofsted is taking Bucks CC to court regards childcare provision. Cllr Dhillon wanted to bring it to the Council’s attention that Bucks CC needs to set aside money for childcare and healthcare issues as well as highways which always appears to be the more dominant issue in the public domain; (v) The date of the public consultation regards the M4 smart motorway is not known yet.
SBDC Report- Cllr A Dhillon reported that ‘Dorney’ is part of the ward name that SBDC submitted to the Electoral Commission. The proposed name is Burnham Church, Lent Rise and Dorney.
66. Apologies were received from Cllr Smith, Cllr A Foxley and Cllr L Kittel.
67. Resolved to receive and approve the minutes of the previous meeting held on the 8th July 2014.
68. Disclosure of interest in items on the agenda – Mr Eastman declared an interest in Agenda Item 73 being the treasurer of the Tennis Club.
69. Clerk’s Report – SBDC are no longer keeping their noticeboards and are happy to hand them over to the parish councils. The Clerk has responded that Dorney Parish Council will take over the noticeboard in Harcourt Road.
70. Chairman’s Report – Cllr Harris reported that Mr Purdie is waiting to have a meeting with Bucks CC to finalise the funding of the village sign.
71. Best Kept Village – Certificate of merit awarded. Certificate and comments to be sent to Mr Teale. Mr Teal and Mr Farrell were thanked for their hard work.
72. Improved Broadband Services – As discussed during the Public Participation session.
73. Dorney Tennis Club:- Resolved not to accept the Management Plan from Dorney Tennis Club as it cannot be a ‘Club’ without a constitution. The Clerk will offer some help on this matter to see if it can be resolved and report back to the next meeting.
74. Resolved to respond to Bucks County Council regards the proposed changes to the Devolved Services that Dorney Parish Council wishes to continue to provide this service in 2015 but to do this as an individual parish council and not to be part of a cluster. Dorney would not get the level of service it is already providing at the present time if it was part of a cluster with Burnham Parish Council. Also Dorney Parish Council wishes to continue to provide a service to a higher standard than is expected by Bucks CC. The Parish Council will have to make up the shortfall in expenditure to provide this work as Bucks CC has reduced the level of funding. Mr Harris suggested asking for contributions from groups who use the facilities.
75. Playground4Dorney’s new all-weather sports area:-Mr Purdie reported that Playground4Dorney had its AGM and is still looking at providing an all-weather play area.
76. WW1 Commemorative Celebrations – Mrs Kittel is organising a small gathering with refreshments and planting of poppy seeds for 11th November. The Garrison Players are organising a ‘Memoirs’ evening with readings and music to remember WW1 in the Village Hall on 14th November.
77. New web site for Dorney Parish Council –Ms Foxley continues to work on this and has asked for councillors to provide a photograph of themselves for the web site.
78. M4J3to12 Smart Motorway Development – To discuss any responses required. Contact has been made with the Highways Agency and consultation process commences in the Autumn but to date no further information has been received.
79. Heathrow Expansion – To discuss any further updates. Information can be found on www.southbucks.gov.uk/article/4481/Heathrow. The Airport Commission is intending to go out to public consultation in the Autumn and to date it appears this has not yet happened.
80. Resolved not to respond to Buckinghamshire Draft Statement of Community Involvement (SCI): Extension of Consultation for Parish Councils to 18th September 2014 as attached.
81. Planning
(i) Noted planning issues, decisions and appeals recently notified by South Bucks District Council – (as appended).
(ii) Resolved to consider and comment upon applications – (as appended).
82. Finance
Resolved to:-
a) To authorise payment of Accounts for August and September 2014 (as circulated).
b) To receive list of income for August and September 2014 (as circulated).
c) To receive recent bank statements and Chairman to sign reconciliations.
d) To receive the budget for 2014/15 (as appended).
e) External auditor, Mazars, has competed the external audit for 1013/14 and no comments raised.
f) Resolved to amend the Bank of Ireland Mandate to include Mr R Ormond.
83. Correspondence- (i) Neighbourhood Policing Newsletter for July, (ii) Public Safety Consultation, (iii) TfB LAF Report, (iv) Bucks & MK Sports Awards from BALC nominations required by 15th September, (v) Final round of ESF Community Grants Programme, (vi) The National Energy Foundation is looking for applicants to the Big Energy Saving Network (VII) Minutes of the last Beeches LAF meeting. Next meeting on 10th September has been cancelled. (All Correspondence has been emailed to councillors prior to the meeting).
84. Member’s Reports – None.
85. Resolve any complaints/comments received from residents –None
86. Maintenance and Highway employee/work – Nothing to report.

Date of next meeting – 8pm on 14th October, 2014 at the Eton Dorney Centre

Meeting ended 10.15 pm.

Chairman …………………………………………………… Date ………………………………….

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