Jan 122015

Minutes of the Dorney Parish Meeting of the Council
held at the Eton Dorney Centre on Tuesday 11th November 2014 at 8 pm.

Present:- Councillors K. Harris (chaired the meeting), A. Purdie, G. Easton, P. Smith, L. Kittel and
R. Ormond.
In Attendance:- Mrs S Moffat (Clerk), 1 member of the public ( Susan Hardman).

106. PUBLIC PARTICIPTION –Mrs Hardman asked if there had been any further updates on Broadband since the last Council meeting as she believes that Openreach does now recognise there is a problem in Dorney after previous meetings on this subject. There were no further updates to report.
107. Apologies were received from Cllr A Foxley, Cllr A Dhillon and Cllr A Dhillon.
108. Resolved to receive and approve the minutes of the previous meeting held on the 14th October 2014 after amending Minute 104 to include ‘…Mrs Kittel to find funding and for a memorial stone to commemorate WW1’.
109. Disclosure of interest in items on the agenda – None.
110. Clerk’s Report – Notification has just been received from SBDC regards the recent Boundary Review which states there have been no boundary or name changes made to parish of Dorney. A meeting will be held to discuss this subject and the forthcoming election at SBDC on 26th November.
111. Chairman’s Report – Cllr Harris reported that (i) He attended a meeting at Eton with the Environment Agency and Thames Water to discuss the remedial work for Roundmoor and Boveney Ditch after the flooding earlier this year. The outcome was that it would cost £150,000 to dig out the ditch and process the contaminated soil. The operation and cost of this work would be the responsibility of the riparian landowner. Something will need to be done as the capacity of the Slough sewage works can only cope with 3 days of rain before overflow is pumped out; (ii) Bucks CC has hopefully found funding for the village signs but waiting for confirmation.
112. Improved Broadband Services –No further updates.
113. Dorney Tennis Club:- After the arrival of Cllr Easton, Mr Easton read out the proposed constitution and confirmed that the Tennis Club was able to take out its own insurance for public liability. It was resolved that the Tennis Club would present to the next Council meeting a signed copy of the constitution with the alterations as requested by the Council and a copy of the insurance. The Council will send a copy of the lease to the Tennis Club before the next meeting and if everything is satisfactory, the lease renewal can then be agreed.
114. Playground4Dorney’s new all-weather sports area:-Mrs Kittel reported that there are now new plans for the all-weather sports area to be located between the Tennis Court and Village Hall. £15,000 of grant funding has been received and further funding streams are being sought but Mrs Kittel needs to present confirmation of the ownership of the land in question. Further investigation to be carried out regards ownership of the land but it is believed to belong to the Parish Council.
115. WW1 Commemorative Celebrations – Mrs Kittel is organising a small gathering with refreshments and planting of poppy seeds to take place in the Spring. Regards the tree work, another quote to be sought by Cllr Smith for the crowning of the trees. Mrs Kittel is seeking funding for this work and for a new stone memorial to commemorate those who died from Dorney in WW1. It was agreed that the Parish Council would contribute if there was any shortfall in funding.
116. New web site for Dorney Parish Council –Ms Foxley continues to work on this and it can be viewed on WWW.Dorney.Org.UK. Still waiting for all councillors to provide a portrait photograph of themselves for the web site.
117. M4J3to12 Smart Motorway Development – Consultation process has commenced and can be viewed on http://www.highways.gov.uk/roads/road-projects/m4-junctions-3-12/. Cllr Harris produced documentation from a recent public exhibition which shows that the 2 bridges in Dorney were to be demolished and the new bridges were not going to be built alongside the old bridges as stated by Mr Weavin who represented the Highways Agency at the Council meeting on 14th October. Cllr Harris said this would cause major disruption to the village and to the school as large vehicles, such as buses and delivery lorries, could not come via Eton so all would have to come through Court Lane and lower end of Marsh Lane. This was very disappointing after the assurances given by Mr Weavin and Cllr Harris will investigate these discrepancies. Cllr Harris will draft a response for circulation to councillors to be considered at the next Council meeting in order to respond to the consultation which closes on 21st December.

9.20pm Cllr Easton joined the meeting and the Tennis club lease was discussed as per Minute 113.

118. Heathrow Expansion – No decision will be made on this until after the election.
119. Planning
(i) Noted planning issues, decisions and appeals recently notified by South Bucks District Council – (as appended).
(ii) Resolved to consider and comment upon applications – (as appended).
(iii) Permanent Stop Notice has been issued on the land at Orchard Herbs Farm which will prevent any further processing from taking place but not the other activities which are being carried out on site.
120. Finance
Resolved to:-
a) To authorise payment of Accounts for November 2014 (as circulated).
b) To receive list of income for November 2014 (as circulated).
c) To receive recent bank statements and Chairman to sign reconciliations.
e) To receive the budget for 2014/15 (as appended).
f) Loan repayment to the PWLB cannot take place until after the first anniversary of the loan. It was agreed to repay the £20,000 at the beginning of March 2015.
121. Correspondence- (i) Transport for Bucks November Parish factsheet, Neighbourhood Team Newsletter for October, Consultation on next Bishop of Oxford, Beeches LAF on funding, BALC’s AGM and Extraordinary meeting (all correspondence has been emailed to councillors).
122. Resolved any complaints/comments received from residents – (i) With reference to the last meeting when there was a complaint that a chain link fence had been erected at the rear of 12 Meadow Way by person unknown, the Clerk has now found out that SBDC erected the fence as the boundary fence had been removed when the resident at No.12 was constructing a garden annexe and there is no right of access to Trumpers Field,(ii) Very bad potholes in Boveney Road and near the entrance to the Jubilee River in Lake End Road. Also a big pothole at the corner of Lake End Rd/Court Lane and Village Road and; (iii) 30 MPH sign has been knocked over.
123. Maintenance and Highway employee/work –Some stones need resetting in Dorney Reach Road.

Date of next meeting –8pm on 9th December, 2014 at the Eton Dorney Centre

Meeting ended 9.54 pm.

Chairman …………………………………………………… Date ………………………………….

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