Jul 192016

Minutes of the Dorney Parish Meeting of the Council
held at the Eton Dorney Centre on Tuesday 14th June 2016 at 8 pm

Present:- Councillors K Harris (chaired the meeting), A Purdie, G. Easton, A Foxley, L Kittel, P Smith and R Ormond.
In Attendance:- Mrs S Moffat (Clerk), SBD Cllr David Pepler and 5 members of the public.

21. PUBLIC PARTICIPTION – Mr Tyler, on behalf of the other members of the public present, wanted to highlight the damage and chaos caused to the local community by the travellers’ incursion in Trumper’s Field which was exacerbated by the traveller’s returning a second time. He wanted to know why an eviction notice was not served first time round. Cllr Kittel responded that the Traveller’s Liaison Officer from Bucks CC, who was the designated officer to resolve the matter, reported that the travellers would be leaving of their own accord and eventually they did but returned. It was only then that he served an eviction notice on the travellers and they have now all left . The police appeared to take no action even though there was criminal damage to gain entry. SBDC will be taking measures to prevent this happening again. As an interim measure a concrete block is being placed at the second gate tomorrow to block the access. SBDC’s Waste Team will organise the necessary clean up.
Questions were asked at the meeting if the police had carried out their designated responsibilities and it was agreed to raise the matter with the Police Superintendent, copying in SBDC and Dominic Grieve MP, to find out the exact procedure that should take place when such an occurrence happens and who is responsible. Mr Tyler distributed a briefing note, summarising the damage to Trumper’s Field and what had taken place.
Animal Sanctuary – Mr Bowman reported that, although the police were not seen in Trumper’s Field, the police had been at the Animal Sanctuary all afternoon last Thursday. There has been some dispute between animal rights campaigners and those campaigning about the welfare of the animals at the Sanctuary.
Environmental Health and the police still need to find the culprit who is fly-tipping ‘pigswill’ around the roads in Dorney and Taplow. The police would welcome any help if anyone witnesses this happening. It would appear to be thrown out of a vehicle (possibly passenger side) in the early hours of the morning. This waste has been diagnosed as toxic so should not be touched but reported to the police.
22. Apologies were received from Cllr Dev Dhillon.
23. Resolved to receive and approve the minutes of the previous meeting held on the 10th May 2016.
24. Disclosure of interest in items on the agenda – Cllr Harris declared a non-pecuniary interest in Minute 28, the rebuild of the wall in Village Road, as he rents land from Mr Palmer who is claiming ownership of the wall.
25. Clerk’s Report – The Clerk reported that the Estates Manager from SBDC is visiting Trumper’s Field tomorrow to oversee the installation of a concrete block at the second entrance of Trumper’s Field to stop another Travellers’ incursion. SBDC are taking steps to improve the security of the site. The Clerk recommended a height barrier (with moveable barrier to allow access for refuse collection and emergency services) and gate at the main entrance, plus a more robust gate at the second entrance leading to the back field. This was agreed and Cllr Kittel suggested there should be a retractable post by the second gate as added security. Cllr Harris offered to meet the Estates Manager on site to discuss the details.
26. Chairman’s Report – Cllr Harris reported that he organised the repair of Dorney PC’s tractor so that it is back working asap in order to keep on top of the grass cutting for the Best Kept Village Competition.
27. To respond to any updates on the J3-12 M4 Smart Motorway Developments. No further updates as waiting for the Inspector’s report in October/November.
28. To resolve any response to the rebuild to the Brick wall in Village Road which might have contravened planning conditions. The issues raised at this meeting were:- (i) Does the change from a listed brick wall (as stated by Bucks CC) to iron railings set a precedent? (ii) Does the inclusion of a gate in the railings require planning permission as there was no gate in the previous brick wall? (Mr Palmer has emailed to say that the gate is for pedestrian access only). (iii) Now that the brick wall has been removed it has left the pavement in a bad state and is dangerous. Who will repair this damage? (iv) Who is responsible for all long grass and weeds around the railings?
The Building Surveyor at Bucks CC has not provided any additional information since the last meeting so deferred until the next Council meeting to discuss further.
29. Best Kept Village Competition – A Great Thank You to everyone’s support and to Nick Teale for organising the clear-ups. A letter of thanks has been sent and displayed on the noticeboards.
30. To discuss LAF funding projects- Deferred until the next meeting when Cllr Dev Dhillon will be present.
31. Planning
(i) To note planning issues, decisions and appeals recently notified by South Bucks District Council – (as appended).
(ii)To consider and comment upon applications – (as appended).
32. Finance
(a) Resolved to authorise payment of Accounts for June 2016 (as circulated). ​
(b) Resolved to receive list of income for June 2016 (as circulated).
(c) Resolved to receive recent bank statements and Chairman to sign reconciliations
(d) To receive the budget for 2016/17.
(e) To receive statement of accounts from the internal auditor (deferred until the next meeting).
(f) To complete the Statement of Assurance for the Annual Return (deferred until the next meeting).
33. Correspondence- (i) Sports Award 2016,; (ii) LAF projects; The Sports and Activity Partnership, NHPT June Newsletter (iii) SBDC Trumper’s Field; (iv) B,F,T and Dorney Newsletter; (v) Home to School Consultation (all correspondence previously circulated by email).
34. Member’s Reports – SBALC’s AGM – Cllr Foxley reported that she had attended this meeting and there was some controversy over personnel matters and chairmanship which has hopefully now been resolved.
35. Resolve any complaints/comments received from residents: (i) Response from Eton College regards the complaint about the contractors’ vehicles parking by the traffic lights in Keate’s Lane and the parking by parents dropping off school children in Eton Wick Road, causing massive congestion – The Building and Facilities Director of Eton College reported that due to the complexity of the building work vehicles were parked in Keate’s Lane but this project has now been completed. Children being dropped off and picked up in Eton Wick Road does happen but only at the end of each half term but the College does ask parents to be considerate.
36. Maintenance and Highway employee/work – John Farrell is doing well and now that the tractor has been repaired he will be able to carry on with the grass cutting.

Date of next meeting – 8pm on 12th July, 2016 at Dorney Village Hall.

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